Privacy Policy

Last Updated: June 2026

ILLYRIA Solutions LLC ("Company," "we," "us," or "our") operates the FreshFolio mobile application ("App"). This Privacy Policy explains how we collect, use, and protect your information when you use the App.

Information We Collect

We collect only the information necessary to operate and improve the App:

  • Account Information: Email address, display name, and authentication data provided during sign-up. Authentication may be performed via email/password, Google Sign-In, or Sign in with Apple.
  • Pantry Data: Food items, expiration dates, quantities, locations, categories, and purchase information you enter or scan.
  • Barcode Data: UPC/barcode numbers scanned using your device camera to look up product information.
  • Product Information: Product names, brands, and images retrieved from third-party databases. OpenFoodFacts is queried directly by the app; UPCItemDB and BarcodeSpider are queried server-side as sequential fallbacks when the primary source returns no result. All three may return data in response to your barcode scans.
  • Shopping Lists: Items you add to shopping lists and their completion status.
  • Usage Data: Basic analytics on app usage, device information, crash reporting, and diagnostic data to improve performance.
  • Communication Data: Email addresses for sharing pantries and sending expiration notifications.
  • Device Identifiers: Unique device push tokens used to deliver expiration alerts and notifications.
  • Camera and Images: The App requests camera access for barcode scanning and expiration date OCR. Images captured for these scan-only purposes are processed on your device and are not uploaded to our servers. If you upload a custom product image or take a picture to represent a custom product/item in the App, that image is uploaded and stored on our servers, and may be used to populate our community product database to benefit all users. If you select an image from your photo library, only the selected image is accessed; we do not access your full photo library.
  • Incoming Shared Content: The App can receive URLs or other content shared from other apps via your device's share sheet (for example, a recipe URL shared from a browser). This content is processed locally on your device to enable features such as Recipe Import and is not transmitted to our servers unless you explicitly save the resulting recipe.
  • Screen State: During Cooking Mode, the App requests a screen wake lock to prevent your display from dimming. No screen content is captured or transmitted.
  • Location Information: We do not collect, request, or track your device's physical GPS location.

How We Use Information

Information is used solely to:

  • Provide core app functionality (pantry management, barcode scanning, expiration tracking, shopping lists).
  • Send expiration date reminders and low stock alerts.
  • Retrieve product information from third-party databases.
  • Populate and improve our community database of product names, brands, categories, and images using custom items and pictures contributed by you.
  • Improve app reliability and user experience.
  • Communicate service-related updates and reminders.
  • Ensure security and prevent abuse.
  • AI-powered features (Pro plan): When you use AI features such as recipe generation or ingredient clean-up, a summary of relevant pantry data is transmitted to a third-party AI model provider solely to fulfill your request. This data is used only for the purpose of generating the requested output and is not retained by the AI provider beyond the scope of the individual API request.

Data Sharing and Third Parties

We do not sell, rent, trade, or share user information with third parties for marketing purposes. Data may be shared or visible as follows:

  • Community Database (Other Users): If you contribute or upload custom product names, brands, categories, or product images/pictures for a barcode, this data may be stored in our community product database and displayed to other users who scan or search for the same barcode.
  • Service Providers: We share data with the following service providers solely to operate the App:
    • Supabase — cloud hosting, authentication, and relational database services.
    • PowerSync — local-first offline data synchronization.
    • Apple Inc. — Sign in with Apple authentication on iOS.
    • Google LLC — Google Sign-In authentication; Firebase Analytics for anonymized usage analytics; Firebase Crashlytics for crash reporting and diagnostics. Data processed by Google is subject to Google's Privacy Policy.
    • RevenueCat, Inc. — subscription entitlement management. RevenueCat receives anonymized purchase receipt data to validate subscriptions. See RevenueCat's Privacy Policy.
    • OpenFoodFacts, UPCItemDB, and BarcodeSpider — third-party product databases queried when you scan a barcode. The scanned barcode number is transmitted to retrieve product details.
    • ZeptoMail (Zoho Corporation) — transactional email delivery (e.g., account deletion confirmation emails). See Zoho's Privacy Policy.
    • Third-party AI model provider — used for Pro AI features (recipe generation, ingredient clean-up, substitution suggestions). Relevant pantry data is transmitted per-request and not retained beyond request completion.
  • Legal Requirements: If required by law or to protect rights and safety.

Third-Party APIs

The App integrates with the following third-party APIs:

  • OpenFoodFacts, UPCItemDB, and BarcodeSpider: When you scan a barcode, the barcode number is sent to these databases to retrieve product details (name, brand, image). OpenFoodFacts is queried directly by the app; UPCItemDB is queried server-side as a secondary source; BarcodeSpider is queried server-side as a last-resort fallback when other sources return no match. OpenFoodFacts is a non-profit open database; their privacy policy is at openfoodfacts.org/privacy. UPCItemDB terms are at upcitemdb.com/privacy.
  • RevenueCat: Purchase receipts are shared with RevenueCat to validate your subscription status. See revenuecat.com/privacy.
  • AI Model Provider: Pro AI features transmit a structured summary of pantry items (not raw personal data) to a third-party AI API to generate recipes, clean up ingredients, or suggest substitutions. This data is used only for the duration of the API request.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your data. This includes encryption in transit and at rest, access controls (including Row Level Security), and regular security reviews.

Data Retention

We retain data only as long as necessary:

  • Account data: Until account deletion.
  • Pantry data: As long as your account exists or per user request.
  • Transaction logs: Up to 2 years for historical reporting and audit.
  • Barcode lookup cache: Up to 6 months to reduce API calls.

Your Rights

Depending on your location, you may have rights to:

  • Access your data.
  • Correct inaccurate data.
  • Delete your data (via account deletion).
  • Export your data.
  • Opt-out of non-essential communications.

Contact us at freshfolio.illyriasolutions.com/contact.html to exercise these rights.

Food Safety Disclaimer

Important: FreshFolio is a tracking and organization tool only — it is not a food safety authority. Expiration dates may be user-entered, OCR-scanned, retrieved from third-party databases, or calculated from estimated default shelf life values, and may not be accurate. The App records storage locations (such as Fridge or Freezer) as entered by you but does not verify, monitor, or validate actual storage conditions or temperatures. Always use your own judgment — when in doubt, discard the item — and follow FDA and USDA guidelines when determining whether food is safe to consume. We are not responsible for foodborne illness, allergic reactions, or food waste. See our Terms of Service for the full food safety, estimated expiration date, and AI content disclaimer.

International Data Transfers

Data may be stored and processed in the United States. We ensure appropriate safeguards for international transfers.

Cookies and Tracking

The web version may use cookies for authentication and basic analytics. No third-party tracking is performed.

Children's Privacy

FreshFolio is not intended for children under 13. We do not knowingly collect data from children under 13. If we become aware, we will delete such data promptly.

Changes to This Policy

We may update this policy occasionally. Significant changes will be communicated via email or in-app notification.

Contact Us

If you have questions about this Privacy Policy or how your data is handled, please visit our Contact page or reach out to us at:

ILLYRIA Solutions LLC
Email: admin@illyriasolutions.com